Phase 2 built the arsenal. Phase 3 pulls the trigger. Send personalized Loom messages to every hand-raiser from Day 3 using the 5/5/5 staggered batch method. Track who watches, respond to every reply within 2 hours, and start real conversations.
Sending all messages simultaneously means you can't handle all the replies, messages feel batch-sent, and platforms might flag you for spam. Use the 5/5/5 staggered approach. Send 5, wait 30-60 minutes, read responses, adjust messaging if needed, then send the next 5.
Days 1-5 were preparation. Day 6 is the first day someone sees your work and decides if they care. That's scary. That's the point.
The biggest mistake people make is drafting 15 perfect messages and then never pressing send. They find excuses — "let me re-read one more time," "maybe I should record a better Loom," "I'll send tomorrow when the timing is better." The timing is never better. Send the first 5 right now.
Here's the truth: most people won't respond. That's normal. A 20% response rate means 3 out of 15 reply. If 3 people start real conversations with you today, that's a win. One of those might become a paying customer. You need 3-5 paying customers from this sprint. Today starts the funnel.
Creates a structured tracking system for all 15 Loom sends. Logs recipient, send time, batch number, platform, response status, Loom view analytics, and conversation temperature. Use this to compile data for Day 7 reconciliation.
You are a sales pipeline tracker. Create a structured tracking sheet for my Loom outreach campaign. I'm sending 15 personalized Loom video messages in 3 batches of 5. For each recipient, create a row with these columns: | # | Name | Platform | Batch | Sent At | Loom Viewed? | Watch % | Replied? | Reply Type | Conversation Temp | Next Action | Notes | BATCH TRACKING: - Batch 1 (Morning): Recipients 1-5 - Batch 2 (Midday): Recipients 6-10 - Batch 3 (Afternoon): Recipients 11-15 RESPONSE CATEGORIES (for Reply Type column): - HOT: Asked a question, expressed interest, or requested more info - WARM: Acknowledged, said thanks, or gave a positive but vague response - OBJECTION: Raised a specific concern (price, timing, relevance) - COLD: No response after 24 hours - DECLINED: Explicitly said no or not interested CONVERSATION TEMPERATURE: - Score 1-5 based on: response speed, question quality, engagement depth - 5 = ready for next step, 1 = probably not a fit SUMMARY METRICS (calculate at end of day): - Total sent: [X]/15 - Total viewed: [X] (from Loom analytics) - Avg watch %: [X]% - Response rate: [X]/15 = [X]% - HOT leads: [count] - WARM leads: [count] - Conversations active: [count] MY RECIPIENTS: [Paste your 15 names and the message you sent each] Generate the tracker pre-filled with my recipients, ready to update as data comes in.
Generates contextual follow-up messages based on how each person responded to your Loom. Different scripts for hot leads, warm acknowledgments, objections, and non-responders.
You are a sales conversation specialist. Generate follow-up messages for different response types to my Loom video outreach. ABOUT ME: [Paste your bio/LinkedIn summary here] MY LOOM VIDEO: [paste Loom URL] MY WORKSHOP REGISTRATION: [paste URL] Generate follow-up messages for these 5 response scenarios: SCENARIO 1 — HOT REPLY (they asked a question or expressed interest): - Acknowledge their specific question/interest - Answer directly (no deflection) - Offer a concrete next step: "Want to hop on a 15-min call this week?" or link to workshop - Keep it conversational, not salesy SCENARIO 2 — WARM REPLY (they said "thanks" or "looks cool" but nothing specific): - Thank them for watching - Ask ONE specific question to deepen the conversation - The question should relate to their known pain point - Give them an easy way to engage further SCENARIO 3 — OBJECTION: "I'm too busy right now": - Validate: "Totally get it" - Reframe: the free workshop is specifically designed for busy people (90 min, one-time) - Low-pressure: "No rush — here's the link if your schedule opens up" SCENARIO 4 — OBJECTION: "I can't afford it / what does it cost?": - The workshop is FREE — clarify this immediately - Paid tier exists but start with the free session - Frame value: "Most people recoup the cost in their first client" SCENARIO 5 — NO RESPONSE (24+ hours, no reply): - Short, casual check-in (NOT "just following up") - Reference one specific insight from the Loom they might find useful - Give them an easy out: "No worries if the timing isn't right" - One message only — do NOT send multiple follow-ups RULES: - Each follow-up under 3 sentences - Never sound desperate or pushy - Always offer the free workshop as the default next step - Match the tone of their response (casual reply = casual follow-up)
Each tool has its own quality check directly below it. Complete each gate before moving to the next tool. If a gate fails, fix it before stacking more work on top.
SOLUTION: Check that your message is compelling enough to make someone click. If Batch 1 gets 0 views, rewrite the message for Batches 2-3 with a stronger hook. The subject line or first sentence is the problem, not the video.
SOLUTION: Don't argue. Reply: "Totally fair — appreciate you letting me know. Deleting from my list." Move on. One hostile reply in 15 is normal. It means you're reaching real humans, not just echo chambers.
SOLUTION: This is actually a warm signal. They cared enough to watch. Send a follow-up tomorrow (not today): "Hey, noticed you checked out the walkthrough — any questions about [specific thing from video]?" Loom analytics gives you this data.
SOLUTION: Great problem to have. Prioritize by conversation temperature (Tool 12). Hot leads get immediate responses. Warm leads get a brief "thanks, more soon" and a response within 4 hours. Will can help draft responses.
SOLUTION: Send to all 8. Then expand to Day 4-5 engagers: anyone who liked your posts, commented on your content, or engaged in your Reddit/hijacking threads. Same personalization standard applies — reference what they specifically did.
Record & Send — your Loom video and 15 messages were built here
Your engagement list — the people you're messaging today
Days 6-7 internal execution grid — Derek/Will/Jason task assignments
Days 1-3 retro with 6 corrections — context for the whole sprint
Tonight: Check Loom analytics one final time. Note who viewed but didn't reply — they're tomorrow's follow-up list.
Tomorrow (Day 7): Free Workshop Promotion + Mid-Sprint Reconciliation. Announce the workshop across all channels, drive registrations, and run a team data review of everything from Days 1-6.
Key signal: If your response rate is under 10% (less than 2 out of 15), your messaging needs work. Review with the team before Day 7 reconciliation.
If above 20%: You're outperforming average cold outreach. The Loom personalization is working. Double down on what's landing.